writing a blog

How to write a blog post fast

Consistency is the key to getting high in the search engine rankings. You need to be consistent in quality and quantity. If you start writing blogs daily you’d better carry on doing that or you’ll upset your readers. It will not do your search visibility much good either. When I used to blog on my Wildlife News website I would consistently do 4 or 5 1,000 word blogs a day. It was easily done. But there was a technique to it. However, it’s not special nor does it require substantial skills, you just need a technique. Here is my technique for writing blog posts fast.

To write a blog post quickly you need to;

  1. Know where to source news and ideas from for your blog
  2. Organise your blog into headed sections
  3. Use a spell checker and grammar check tool
  4. Take advantage of voice to text tools

So let’s go through each of these sections one by one and find out how anyone can really write a blog post fast. By fast I mean a 1,000 to 1,200-word blog from start to finish in under 1 hour. OK, that sort of timing will not happen immediately but once you get used to the technique then anyone can deliver a great blog post in under an hour.

Know where to source new and ideas from for your blog

One of the first things you need to do when beginning to write a blog post is to find out what to write about. A good place to look is the search on Google. You can use the results to give you ideas about what to write about. Also at the bottom of the page are suggestions by Google of related searches. These can all give inspiration about blog posts.  These are ideal first places to look when you first start blogging. But they can be quite limited, especially if you are blogging often, even multiple times a day.

 Google is, in various ways, a really good place to get ideas very quickly.  When you do a search at the top of the results you will see the Google tools option.  Use one of the tools to select more recent items in a search. You can choose from results that Google found in the last week or even the last 24 hours.

Find trending topics in Google news filtered by time

This will give you highly topical and contemporary ideas about blogging subjects. You can also choose the news section of search results in Google. This is an excellent source of ideas. In the news section, you can find subjects which are trending. You should set up email alerts for news subjects. I used to have a number of email alerts come from Google each day. These gave me many good ideas for blogging that day. Set up a Google alert for some keywords that can provide you with blog ideas.

Another thing you should be doing is checking out the press releases of any relevant industry bodies. This is also true of the big players in the area of your blog topics. When I did Wildlife News I had a folder in my bookmarks for direct links to press release pages of all the major wildlife and environmental organisations. In addition, there were links to government department press releases. All of these gave me a good start in developing blog ideas. If you are blogging daily you needed a lot of ideas to come in and inspire you to start writing.

Organise your blog into headed sections

Organising your blog post into headed sections before you actually start writing a blog can make life so much easier. For instance, if you are writing a 1000 word or 1200 word blog, you have your introduction and also you really need to set up at least four subheadings. If you do this you have five sections.  That’s just around 200 to 250 words for each section. It’s not that difficult to write up 200 words. It’s not as imposing as trying to write 1000 or 1200 words in one go.

If you have a problem trying to decide on what to call these headings there’s an easy way to think about it. Journalists are taught to write in open questions and open questions are great subheadings. Think about questions using; 

  • how,
  • who,
  • where,
  • when,
  • why.

In the beginning, it may be easier just to start off using these words as questions. As you become more used to writing blogs you will quickly think of better headings. As a start, you could use subheadings such as:

  • how does XYZ happen
  • who is involved in x y z.

Filling up subheadings with content is then simply a question of answering those questions. It’s also quite good to have questions in subheadings because people tend to search with a question. But try not to go overboard. If you have four or five headings try and keep questions to just two of those and have a non-question heading for the others.

Getting the Google snippet is worth the effort

How you start writing the blog post can also be quite important. I like to try and provide an option for Google to pick up on a little snippet. These are becoming more widespread in Google search results. These are small snippets of a search result that Google highlights in the search result page. It tries to answer the question that the searcher has typed in. If you have the snippet then there’s a good chance that people will click through to your website.

It’s quite debatable at the moment with bloggers about whether you should be trying to encourage a snippet or not. Does it stop people from clicking on the result or does it encourage people to click through? This is not the topic of this post though but it is something you should think about.

If you decide to try for the snippet as I do, you need to try and encourage Google to choose a small section of the post. I do this by having no more than 200 characters in the introduction part of the blog post. I highlight that small section in some way. You can highlight it either by bolding, which is what I do or maybe changing the font to italic.

Use the second paragraph to summerise your main point

What you need to try and do is to highlight a very concise answer to a question. This can be quite difficult to do. Don’t try and summerise or make a conclusion from your entire post. Try and decide what is the main point of your blog post and highlight that. And you need to be under about 200 characters. That’s not easy but if you can do,  it’s well worth trying to get that Google snippet. It can help get your webpage into the search and ranking very well because Google can quickly see an answer to a question.

Use a spell checker and grammar tool

There are so many tools today that can really help you with your technical skills in writing. They can help you with your spelling and can help you with your grammar. Use these tools to speed up your blogging.

There’s nothing worse than poor spelling in a long blog post, especially if spellings mistakes happen a lot. There’s also the issue with grammar. Misplaced apostrophes can really annoy some people. So use the tools that are out there to help you develop a great blog.

If you are using WordPress and have Yoast SEO installed then use their grammar and writing style analysis where necessary. Don’t forget, if you are blogging to a more technical or educated audience then you can safely write to a higher degree of reading difficulty. But if you are in a consumer environment and writing for the general public then make it an easier reading style.

If your blog posts are easy to read and easy to understand then visitors will keep coming back for more information. Repeat visitors are the key to the success of any blog. If you’re constantly having to chase search results to bring visitors into your website then you are fighting a hard battle. Getting people to come back because they want to read what you have to say allows you to build up a sustainable, growing audience.

I tend to use Grammarly plugin for Chrome for most of my spelling and grammar issues. And then I’ll use Yoast in WordPress just to check on things like sentence length and readability. Using these tools are very easy and very quick. But they can make a big difference in how people react to your blog posts.

Take advantage of voice to text tools

My final top tip for writing blog posts fast is probably the best one of all. Use the voice to text tools that are out there because you can speak faster than you can type. This means you can be really productive when it comes to writing blog posts. It was the only way I could consistently write 4 or 5 blogs posts a day when I was doing Wildlife News.

If you can’t afford to buy one of the commercial dictation software or voice to text apps then don’t worry. Probably one of the best out there is also free. That is the voice to text tool that you can get in Google Docs.

Just open up a Google doc and under tools, you’ll find a voice to text option. Click on it and start talking. Initially, you may feel a little bit strange but you’ll soon get used to it. It will really speed up the number of words you can type and will really speed up your blog writing.

You might feel a little bit awkward initially, especially when you try and talk into your sentence punctuation. However, you will soon get used to it. Then it’s just a question of proofreading what’s been spoken to ensure that everything has been done correctly. But this will just take a fraction of the time that you would take to type out your post manually anyway.

Use spell check to check voice to text but always read through manually

Plus you will be using your spelling check and grammar check tools which will highlight a lot of the issues. But you still need to read through quite carefully to ensure that the right word is being used in the right place. Sometimes the voice to text will misunderstand you and will put in a wrong word which is spelt correctly but it’s just the wrong word for the job.

One of the things I really like about using voice to text is that it can really help you to make some of the standards you find in Yoast SEO. What I always find when I’m actually typing is that I have too much passive voice and not enough active voice. That makes things quite difficult to read. But when I’m speaking about a subject I tend to use active voice a lot more.

A final word on writing a blog fast

This blog post is about 2000 words long and took me just under an hour to write it, format it and publish it. That’s fairly quick for a  2000 words blog. But this is an opinion blog. There’s a big difference in the time it will take you to do an opinion blog and a researched blog.

If all you are ever going to do is write about your opinion on things you should be able to do a 2000 word blog very quickly in under an hour. What most blogs require though is research and if possible links out to external sites. Google likes external links, within reason, because it provides collaboration for what you are saying.

There is nothing wrong with opinionated blogs but people can tire of reading about just an opinion. Successful blogs tend to be ones that argue a case with sound research, quotes and links to other sites.

This obviously takes a little bit longer to do. This is why I would say a blog of 1000 – 1200 words will take about an hour to complete from start to finish. A normal, well-referenced and researched 2000 word blog may take a couple of hours to do.

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The 'corporate' account for ypraise.com. I use this account for posting general issues and helpful advice which are not my own personal blog.

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